Academic referencing can be nothing short of a nightmare because there are so many different styles of referencing out there. Last year I went back to university for the first time in seven years and found that the simple mention of Harvard referencing conjured up an old, yet familiar nauseous feeling in my stomach (which I hadn’t experienced in precisely seven years). I’m sure many others share in my pain at the start of every academic year when they are introduced to a new referencing style.
It isn't that references aren't useful, they are! It's just that writing and referencing require two totally different processes. This makes doing them at the same time a touch difficult. I recall many occasions when I have tried to hold a fantastic idea I'd just had while trying to remain pedantic enough to insert references correctly.
There are reference generator websites out there. Although I was unable to find one which produced results that didn’t need to be modified in some small way. In general I found that these websites also caused slight frustration, because every time I needed to reference something I would have to open a new browser, fill in a form, cut and paste the text into my document and then modify it. Do this 20 or more times and that’s nothing short of painful!
Well worry no longer my friends as Mr. Proofread has a solution to relieve your torment! There is indeed a way to extend the reference style options within Microsoft Word to enable Harvard referencing and many other styles.
Click here and download the “styles.zip” file.
Copy the contents of the zip file into your Microsoft Word bibliography style directory. This directory can be found in different places depending on your machine and the software it is running. Two typical places for Windows are:
- program files\Microsoft Office\Office12\Bibliography\Style
- <winword.exe directory>\Bibliography\Style
Those using a Mac with Word 2008 may find the directory in either of these two places:
- Applications/Microsoft Office 2008/Microsoft Word.app/Contents/Resources/Style/
Open Word and navigate to “References” and use the “Style” drop down menu to select the style you want. See the image below:
I hope this blog post finds you in your hour of need! Automated citations should save you alot of time and may help to relieve the nausea that some of us feel when referencing our writing.
Transcript of Harvard Referencing with Microsoft Word
There are tools built into Microsoft Word to help you with Referencing your work.
To access the tools, click on the "References" tab of the ribbon at the top of the screen...:
If you change the “Style” setting to "Harvard – Anglia 2008" (not currently available on College PCs), it’s easy to modify this so your work is in the correct format for Newcastle College.
This brings up a new menu, with all the options that you need to construct Author-Date citations and compile Reference Lists
Author - Date Citations
Reference Lists / Bibliographies
Adding New Sources
Inserting Citations into your Work
Once you're on the References tab, click "Insert Citation", then "Add New Source"...:
... then select the "Type of Source" you are using and fill in as much information as you can about the text you want to include.
eg. a Book
eg. a Journal article
eg. a Website
On the References tab, click "Manage Sources"...:
... then "copy" the text(s) that you want from your Master List of all the sources you've ever added over to your Current List.
Editing Citations within your Work
To include page numbers, double-click on the Author-Date citation that has been inserted, and fill in the details in the pop-up box...:
You can also use this as a way of getting the system to not automatically include ("Suppress") surnames, etc, to avoid undue repetition.
Now when you click on "Insert Citation", you can pick from everything listed in your Current List.
Double-click the source that you want and it will appear in your text.
At the end of your work, you need to include full details of your sources. You do this by clicking on the "Bibliography" button on the References section of the Microsoft Word ribbon.
Now click on either...:
Bibliography (for a complete list of everything on your Current List in the Sources Manager), or
Works Cited (for just those texts you used - this is normally called a Reference List ).
You now need to make just a few quick edits to the list so that your work is correctly formatted in the style you need for Newcastle College.
The edits needed...:
The finished list...:
The list inserted by Microsoft Word looks like this...: